Volunteers are essential to the smooth running of the SSGC. If you are wondering what each of the volunteer activities entails, here is a brief listing of the responsibilities for each. Some require regular time commitments and others are for just a particular event. Many involve a team of people so you won't be working alone and are great opportunities to get to know other members of the club. Please indicate your interests on the membership renewal form or update your Profile by contacting the Membership Secretary at email@example.com. Some committees, such as the Library, often have a full slate of volunteers, but you will be contacted if there are any openings.
In alphabetical order:
- Darts Hill Weeders.
This group started in 2013 as an offshoot of the earlier “Wednesday Weeders” which was run by club member Bernie Milns. Volunteers help to maintain two beds within the garden. Two hour work sessions are carried out weekly or biweekly and the volunteers work in small groups of 4 or 5. Contact Carol Wong.
The SSGC is represented on the Darts Hill Board. This is a 3 year term and any SSGC member is eligible to stand for the position. Lorna Fraser volunteered to take over the position in 2016.
- Financial Review
Once a year we need a volunteer to review the club's accounts using a checklist. Volunteers should preferably have an accounting background. Contact Dorothy Brown.
- Flower and Garden Show
- Gardening Tips Presentations
Volunteer to present a 5 minute session at an SSGC meeting. Topics can be anything gardening related: from how to stretch before and after gardening to water-wise techniques to seed storage and beyond. Contact Karen Ewing.
Each month seven or eight people bring 2 dozen of their favourite small treats, on a plate labelled with their name, then place the plates on the snack table before the meeting. If more than 7 people offer to bring goodies to a meeting, only 7 will receive an email asking them to bring treats for that month. The others will be at the top of the list of volunteers for the next meeting. The week before meetings, reminder emails are sent out to confirm that you are bringing treats to the meeting. How often you bring treats is up to you. Contact Ruth Sebastian.
- Library Committee
Arrive at the meeting at 6 pm to help open up the library and organize it for checking books in and out. Before the meeting, during the break and for a while after the meeting do one of a few jobs: check books in; check books out; put books back on proper shelves; help members find books on a particular subject. On occasion help library head process books which includes putting MacTac on cover, putting envelope and card on an inside page, colour coding the spine and stamping a page with the SSGC logo. Contact Sharon Lawson.
- Member Greeter
Arrive at the hall 30 minutes before the meeting starts and welcome new members when they arrive at the meeting. Walk them around the room and tell them about the library, door prize draw, master gardeners help desk, free magazines and goodies. Promote the club, by talking about the plant sale, flower and garden show, workshops, bus trips, open gardens, etc. Contact Lee Bolton Robinson.
Membership volunteers may be asked to help at the membership table at busy times of year with collecting dues, application forms and distributing name tags. Approximately twice a year volunteers may be asked to staff the membership table when the membership secretary is on vacation. Contact Marilyn Bryson.
- Monthly Door Prize
Volunteers go shopping before each meeting to find special plants. Prepare the small papers where members can write their name and insert them in the plastic jar. Remind the president at the end of the evening about the draw. Contact Carole Wood.
- Newsletter Team
Multiple options available:
- Photographer: takes pictures of members and club events/tours.
- Journalists: interviews and writes articles about members and their gardens.
- Proofreaders: proofreads the newsletter.
- Graphic Artist: creates graphics and artwork for the newsletter and club events.
- Writers: writes articles of interest for SSGC members.
- Distributor: picks up the newsletter from the printer and mails to members who request a hard copy. Contact Linda Stanley Wilson.
- Phoning Committee
Under the auspices of the Vice President, the Phoning Committee consists of a small group of volunteers who commit to informing those members who do not receive email with news and information about activities of the club. The Vice President reviews the people on the list every fall and makes appropriate adjustments. Contact Linda Stanley Wilson.
- Plant Sale Committee
The Plant Sale is held once a year in May, however planning and organizing starts in the fall for the following year. In addition to managing the actual plant sale, members on this committee will share the work required to organize propagation workshops, publicity, hall setup logistics and raffle. As well, they recruit, coordinate and train the eighty or so volunteers needed throughout the event.
Watch for sign up opportunities for the various jobs in the months before the sale. Contact Carol Wong.
- Plant Sale Propagator
Volunteers propagate or grow plants from seed to offer for purchase at the annual Plant Sale. Propagation workshops are held to show members best practices. Propagators can elect to keep a portion of the proceeds from the sale of their own plants. Contact Gwen Odermatt.
- Program Committee
The committee is responsible for developing and arranging the program of speakers for the season, organizing workshops throughout the year, arranging for open gardens and periodically organizing an overnight trip to visit gardens more distant. It is a larger committee and because of the variety of responsibilities, requires people with differing skills, which includes: those who are familiar with speakers in the gardening world or enjoy researching them; have good organizational skills; have good communication skills and love to contact guest speakers; or, have leadership skills. The committee meets about once a month. Contact Kathy Starke.
- Question Table
Two Master Gardeners are needed at the table for each meeting to answer questions from 6:30-7:00 pm, and again at the break (usually 15-20 minutes). They need to bring their own references (coordinate with the other MG). MGs can claim advice hours for this time. Contact Christine Deagle.
- Speaker Introductions and the Thank You
Each month volunteers are required who can provide a very brief introduction of the guest speaker or thank them at the end of their presentation. This is a good opportunity to get involved in a small way. It is well suited to people with good communication skills or for those who want to get a small taste of public speaking. Contact Kathy Starke.
- Sunshine Garden Help
From time to time we get a request to help a club member look after their garden. This may be during a time of illness, recent bereavement, etc. A date will be set up and a "call out" email will be sent to the volunteers on the list, specifying the name of the member requiring help, their address, the date and time of the work party. Usually the works take approximately 3 hours and is followed by light refreshments at the garden. If you are able to come to the "call out", please reply to the coordinator. Contact Carol Wong.
- Website and Communications Team
The club uses Weebly, a platform for the website and Mailchimp, a marketing automation platform for email service. Administrators edit member registrations, programs and events information and send out mass or targeted emails. Volunteers are needed to help with finding and entering local gardening events, updating site content and writing email notices. No coding skills needed, but some familiarity with website management would be helpful. Contact Susan Lockhart.
To contact any of the above members, please email firstname.lastname@example.org and your inquiry will promptly be redirected.