PS Vol Friday

Photo: Phil Knight

Plant Sale Setup
Friday May 2

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Contact Sue McLagan
604.538.4579. [email protected]

Hall Setup and Plant Signage Cindy MacIntosh
Friday 11:00 am onwards
9 volunteers needed

Remove any small chairs that are in the hall and place in the church library.
Move any church tables and put in the corridors behind the hall, plus the information and telephone table.
Receive delivery of rented tables etc. Mark all the tables with green tape and pen. Try not to use the church tables if possible.
The large church table in front of the kitchen can be used, remove their table cover though.
Tables are required for the main hall and outside, number depends on layout, usually around 60. Also, the small brown tables that belong to the church may be used. These are placed at the end of each run of plant tables in the hall.
Secure plastic coverings to all the plant display tables.
See the large map for table set up and the area for plant sorting and distribution.
Red arrow signs go high up above the EXIT door, along with exit signs.
One cashier sign is needed for the opposite entrance where a table is also set up for the 4thcashier and assistant.

Drivers with Trucks Ross Williams
Friday: 1:00 pm Onwards
7 volunteers needed

Traffic Security and Crowd Control. Gary Reitmayer
Friday 1:30 pm
3 volunteers needed

Direct traffic for incoming plants to northeast door of church.
Coordinate one way traffic flow.
Pick up a high visibility vest at Volunteer sign in and return at end of shift.

Volunteer Sign-In Coordinator needed
Friday 11:00 am – 5:00 pm
1 volunteer needed

Wear name badge.
Check in each volunteer and mark off name on the master list.
Have volunteer write their name on slip of paper and put it into “Draw” container.
Hand “Draw” container to volunteer coordinator or Plant Sale Chair.

Outside Plant Reception. Joan Bentley
Friday 1:30 pm – 5:00 pm
10 volunteers needed

Wear name badge.
Help unload plants from vehicles at northeast door.
Check tags for name of plant, price, members number on both tags.
Clean dirt from pots, check plant health or invasiveness, if concern check with coordinator. Trim unsightly growth – make plants pretty!
Take plants to sorting tables (not directly into the hall).
Have spare tags, pens, pencils, and garden books for reference.
Bring extra cleaning cloths and basins.

Inside Plant Sorting and Distribution. Gwen Odermatt
Friday 1:30 pm – 5:00 pm
10 volunteers needed

Wear a name badge.
Coordinator sorts plants into categories (e.g. ground covers, edibles, ferns, succulents).
Coordinator checks for invasive plants or others that cannot be accepted.
Volunteers carry plants to appropriate tables.
IMPORTANT: All plants must be passed by the Coordinator before they are placed on sale tables.

Plant Arranging on Tables. Coordinator needed
Friday 1:30 pm – 5:00 pm
14 volunteers needed

Hall Sweeper Coordinator needed
Friday 1:30 pm – 5:00 pm
2 volunteers needed

Kitchen Help & Social. Fran Peatling
Friday 1:00 pm onwards
6 volunteers needed

Wear name badge and apron.
All the supplies – coffee, tea, sugar, milk, napkins, juice – will be purchased by the coordinator (including ice if it's a warm day).
Open window for ventilation and turn on fan.
Move to one side/one shelf in the fridge any items belonging to the church and label or cover them so that no one uses them.
Use smaller size urn for coffee in the afternoon. People may only need water or juice.
Ensure tablecloths go on tables set up in the foyer for the potluck.
Organize the potluck food, as the volunteers bring it into the kitchen; store in fridge or heat up. The coffee for the potluck goes on around 4 pm, decaf is preferred by most. Have food ready for serving on foyer tables by 5:00 pm.
Everyone attending will assist with the clean-up of the potluck area, tables, and chairs.
Clean all the kitchen area – leave any goodies etc. for Saturday volunteers. Close window when leaving and check/double check that all gas is turned off on oven/stove, turn off fan.
Liaise with Saturday kitchen coordinator to see if any supplies need to be purchased for Saturday. Coordinate receipts and submit to treasurer.
The people from the kitchen and Cashiers go for their plants first.

Tools and Treasures. Coordinator needed
Friday 1:00 pm onwards
3 volunteers needed

Starting 2 months prior to sale

Plant sale chairs will promote members bringing used tools, garden ornaments, etc. to church hall on Friday of sale weekend

On Friday:

Set up sale area (2 tables and open area against wall for tools and larger items.)
Only accept items in good condition, would you buy it?
Price tags will be created for use. They must be rigid and durable for cashiers and tag sorters
Price and label (no items less than $1, and all items in increments of a 1$.) Attach labels to items with limited masking tape or string and mark “T & T’ in corner.

Trees and Shrubs. Bryan Williams
Friday 1:00 pm – 5:00 pm
4 volunteers needed

Value Added/Garden Gear. Marie Baird
2 volunteers needed

Description of this job - Coming soon

Cashiers and Assistants. Jean Bengough
Friday 5:45 pm (after dinner)
5 volunteers needed

Cashiers need to be willing to operate SQUARE payment method using their personal, newer cell phone.
2 cashiers and assistants are set up in the main hall at the membership table to assist volunteers buying plants Friday evening.
Wear name tag.

Cashier:

Add up prices from tags and total the charge.
Collect payment and make change if necessary.
Place a coloured skewer in each plant tray to indicate payment.
Make sure that laminated number cards are collected.
In “Trees and Shrubs” area tie on a pink plastic strip to indicate payment.
Use skewers to mark individual plants or trays of plants that have been paid for.

Assistant:

Pull yellow tags from plants and match number of yellow tags with number of plants, tray by tray, arrange in groups by price.
Transfer plants from club trays to cardboard trays.
Read prices out to cashier.